Privacy Policy

1. Who We Are

Ocnite SRL is a company incorporated under the laws of the Republic of Moldova, providing cross-border tax optimization, Employer of Record (EoR), company formation, accounting, and payroll services to IT professionals and technology businesses. Our registered address is in Chișinău, Republic of Moldova. You can contact us at info@ocnite.com or +373 60 648 424.

2. What Data We Collect

We collect the following categories of personal data:

Contact information: name, email address, company name, and phone number, collected when you submit our contact form, book a call, or email us directly.

Usage data: pages visited, time on site, browser type, and device type, collected automatically via anonymized analytics.

Communication data: the content of emails, messages, or inquiries you send us.

Client data: for active clients, we process data necessary to deliver our services, including identity documents, tax identification numbers, employment details, and financial information. This processing is governed by separate data processing agreements.

3. How We Use Your Data

We use the data we collect to respond to your inquiries and provide the services you request, to send you relevant information about Ocnite services only with your explicit consent, to improve our website and user experience through anonymized analytics, and to comply with our legal obligations under Moldovan law and applicable international regulations. We do not sell, rent, or share your personal data with third parties for marketing purposes.

4. Legal Basis for Processing

We process your data under the following legal bases: consent for marketing communications, contractual necessity to deliver services to active clients, legitimate interest for improving our website and responding to business inquiries, and legal obligation where required by applicable law.

5. Data Retention

We retain personal data only as long as necessary for the purpose it was collected. Contact form submissions are retained for up to 24 months from last contact. Client data is retained for the duration of the client relationship and up to 7 years afterward, as required by Moldovan fiscal and accounting law. Analytics data is anonymized and aggregated.

6. Cookies

Our website uses minimal cookies. We use Google Analytics with IP anonymization enabled, solely to understand aggregate website usage. We also use functional session cookies required for basic website operation. We do not use advertising, tracking, or third-party marketing cookies. You can disable cookies in your browser settings at any time.

7. Data Security

We take appropriate technical and organizational measures to protect your data against unauthorized access, loss, or disclosure. These include encrypted data transmission via HTTPS, access controls limiting data access to authorized personnel, and secure document storage through our client vault infrastructure. No method of transmission over the internet is 100% secure, but we take all reasonable precautions.

8. Third-Party Services

We use the following third-party services: Google Analytics for anonymized website analytics, Netlify for contact form processing and website hosting, and Cal.com for booking and scheduling consultation calls. Each provider has their own privacy policies and data processing terms.

9. Your Rights

You may have the right to access a copy of the data we hold about you, to request correction of inaccurate data, to request deletion of your data where we have no legal basis to retain it, to request restriction of how we use your data, to receive your data in a structured machine-readable format, and to object to processing based on legitimate interest. To exercise any of these rights, contact us at info@ocnite.com. We will respond within 30 days.

10. International Data Transfers

Ocnite is based in the Republic of Moldova. Moldova has been recognized by the European Commission as providing an adequate level of data protection. Where we transfer data to other third countries, we ensure appropriate safeguards are in place.

11. Changes to This Policy

We may update this Privacy Policy periodically. The date at the top of this page reflects the most recent revision. Continued use of our website after changes are posted constitutes acceptance of the updated policy.

12. Contact

For any privacy-related questions: info@ocnite.com | +373 60 648 424 | Chișinău, Republic of Moldova.